CyberSecurity – Physical Hardware
By Joe Simpson, Vice President of Technology
Cybersecurity is a topic that is on everyone’s mind, and for good reason. The potential impact to a client of having their identity stolen or being a victim of fraud is devastating. In addition, the advisor faces the loss of trust and brand damage if a breach or attack is publicized. Recent high profile data breaches and attacks have served to heighten concerns from individuals and regulatory agencies that cybersecurity needs to be seriously addressed by all businesses no matter the size. In the last article we discussed software that can be used to help protect information and digital assets. This article will discuss three physical security measures that you consider to help protect against attacks and data loss: lock it up, encrypt it and back it up.
Lock it up
The simplest way to protect data is to lock it up in a locked room or area. All the process and security measures in place are pretty much nullified if someone can just walk out with your data. Any physical server, back up tapes and data storage should be behind lock and key. Along with this, consider having a policy around and limiting who has access to this area to minimize risk and access to sensitive data.
Any portable or mobile computer or device should be encrypted. This will prevent anyone from accessing the data on the device if it is lost or stolen. Without encryption, it is usually possible to gain access to data on the device without needing the password or unlock codes. When it is encrypted, the data on the device is unreadable without going through the normal security on the device. Some hard drive encryption systems are Windows Bitlocker, VeraCrypt, or Symantec Drive Encryption.
Back it up
Backups allow you to recover your data in the event of a catastrophic event such as a natural disaster, fire or hardware failure. Think of backups as the safety net for when all else fails to allow you to continue your business. Be sure to periodically test your back up by performing a test restore to ensure that when disaster strikes you will be able to recover. Some vendors to look at for backup are Carbonite Business, Unitrends Free (Supports up to 1TB free), or Acronis. Also, don’t forget encryption! Ensure any system or vendor you use for backup stores the data encrypted, and also encrypts the data in transit.
Please email Joe Simpson if you have any questions at